March 2020 Agenda
Fleet Parish Council
9 March 2020
To all Members of Fleet Parish Council
You are hereby summoned to attend the Meeting of Fleet Parish Council to be held at the Community Hall, Hargate Close, Fleet on Monday 16th March following the Annual Parish Meeting, which will commence at 7:00 pm the Agenda for the Meeting is set out below.
Due to the Annual Parish Meeting proceeding this meeting, there will be no open public forum. Should a member of the public wish to make a comment during the meeting, this will be at the Chairman’s discretion.
This will be followed by a maximum of a further 10 minutes which will be set aside for the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.
Robyn Negus
Parish Clerk
AGENDA
1. Apologies for Absence and reasons given.
2. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items.
3. Signing of the Minutes – Clerk’s notes from the meeting on 20 January 2020 to be accepted as minutes.
4. Financial Matters:
- Reconciliation of Bank account for January & February 2020.
- Payment of Invoices – Including approval of payment for works carried out to War Memorial seating area.
- To review/adopt Fleet Financial Regulations Policy
5. To receive reports - for information only - from:
- Cllr P Coupland - Playing Field & Pavilion Committee – To include update on Playground Inspection & Electrical works required for football pitch lights and pavilion.
- Cllr G Donley – Planning Committee
- Cllr Barnes – To receive feedback following Meet & Greet Public Forum
- Cllr Y Ward - Fund Raising Committee
- Cllr Penney – Planter Maintenance & War Memorial Committee – Also to confirm ownership of the bench within the War Memorial Gardens.
6. Walking Football – To review proposed charges for use of the pitch & lights. Agree which line marking paint to re order.
7. Tenders for Amenity & Playing Field Grass Cutting for 2020 – To discuss and resolve a written document to outline amenity areas for grass cutting tenders.
8. Tender for Hard Standing – Discuss and resolve Tender document.
9. Community Payback scheme – To discuss and resolve date for proposed works to be carried out by the scheme and facilities required – Cllr Penney to lead
10. Forward Planning & Events – Cllr Penney to provide update on Village Yard Sale.
11. Correspondence Received:
- Email from LALC to confirm if we will be re-joining their annual training scheme at a cost of £150 for the year.
- Email from Parishioner group requesting reconsideration for a dog run area within the playing field.
- Email from SHDC to request community involvement in the Great British Spring Clean 2020, which is planned for Fleet 30th March 2020.
12. Actions List - To discuss completion of outstanding items and agree timescales – Clerk to lead
13. Speed Watch Initiative:
- To review any information gathered from the interactive speed sign & Police Speed Camera – Cllr McNally to Lead
- To receive update from Cllr Barnes following his request to borrow equipment from Long Sutton.
14. Planning Matters - To note all Planning Applications and decisions received from SHDC since the last meeting.
15. To Note Date of Next Meeting – Monday 18th May 2020. Next Meet & Greet Public Forum Monday 20th April 2020.
16. To resolve to move into closed session to discuss:
- Grant Applications and Donation requests