Freedom of Information Publication Scheme
FLEET PARISH COUNCIL
General Information
| Authority: | Fleet Parish Council |
| Responsible Officer: | Mrs Sally Goodacre – Parish Clerk & RFO |
| Council Members: | 8 Members – there is currently 1 vacancy |
| Website address: | www.fleet.parish.lincolnshire.gov.uk |
Information to be published (This will be current information only) |
How the information can be obtained |
|
Class 1 – Who we are and what we do |
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| Who’s on the Council and its Committees | Parish Council Website |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and e-mail address if used) | Parish Council Website |
| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) |
|
| Current and previous financial year | Parish Council Website |
| Annual return form and report by auditor | Hard copy from Parish Clerk |
| Finalised budget | Parish Council Website (minutes of relevant Parish Council meeting) |
| Precept | Parish Council Website (minutes of relevant Parish Council meeting) |
| Financial Standing Orders and Regulations | Parish Council Website |
| Grants given and received | Hard copy from Parish Clerk |
| List of current contracts and value of contract | Hard copy from Parish Clerk |
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Class 3 – What our priorities are and how we are doing |
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| Annual Report to Parish Meeting (current and previous year) | Parish Council Website |
| Class 4 – How we make decisions (Decision making processes and records of decisions) |
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| Timetable of meetings | Parish Council Website |
| Agendas of meetings | Posted on Parish Council Notice Boards at: The Old Post Office, Old Main Road Holbeach House, Fleet Road Baptist Church, Old Main Road and also on the Parish Council website |
| Minutes of meetings (N.B. This will exclude information that is properly regarded as private to the meeting) |
Parish Council Website |
| Reports presented to Council meetings (N.B. This will exclude information that is properly regarded as private to the meeting) |
Hard copy from Clerk |
| Responses to consultation papers | Hard copy from Clerk |
| Responses to planning applications | South Holland District Council Website |
| Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
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| Policies and procedures for the conduct of council business: | Parish Council Website |
| Procedural standing orders | Parish Council Website |
| Committee and sub-committee terms of reference | Parish Council Website |
| Delegated authority in respect of officers | Parish Council Website |
| Code of conduct | Parish Council Website |
| Policy statements | Parish Council Website |
| Class 6 – Lists and Registers Currently maintained lists and registers only |
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| Assets Register | Parish Council website |
| Register of members’ interests | South Holland District Council |
| Register of gifts and hospitality | South Holland District Council |
Exempt Material:
- Personal information relating to Councillors (other than required to be declared in Register of Interests)
- Personal information relating to employees
- Tenders and bids from contractors and suppliers
(Note: Data Protection Legislation prohibits the publication of certain categories of information)
Charging Policy:
Information can be inspected, by appointment with the Clerk, free of charge.
Information that can be photocopied without breaching copyright laws can be photocopied at the cost of 15p per single sided A4 sheet.
A detailed search of records (for example the Council Minutes or archive material) is subject to a charge of £10 per search plus the relevant photocopying charges.
Any photocopies sent by post will be subject to the actual cost of postage and packaging.
Fleet Parish Council has no obligation to register with the Information Commissioner’s Office as Organisations that do not process personal information on a computer are exempt. However it does recognise the importance of adhering to the principles of the Data Protection Act (DPA) and operates best practice when managing personal information.
Review of Policy:
This Policy was approved by the Parish Council at its meeting on 18th May 2017 and will be reviewed annually.
Note 1: Any information which is available on the Parish Council’s website is also available from the Clerk subject to the charges set out above for printed copies.
Note 2: Under Data Protection Legislation, the Council is required to review regularly the information that it keeps and to destroy that which does not form part of its official records. Parishioners wishing to inspect information are therefore requested to contact the Clerk to ensure that the information they require is still available.