2022 Parish Council Minutes of Meetings

Fleet Parish Council

Meeting – Monday 19th December 2022

A meeting of Fleet Parish Council was held at the Community Hall, Hargate Close, Fleet Hargate on Monday 19th December 2022 at 7pm which was attended by two members of the public and the following Councillors: Paul Barnes (Chair), Evelyn Penney, Peter Coupland, Geoff Donley, Valery Gemmell, Eddie McNally, Caroline Stockford, Dave Rodwell, Laurence Marchant & the Clerk.

Public Forum – A public forum was opened, and the Chairman welcomed all:

A parishioner raised concerns about an issue with rodents outside a property in Proctors Close.  It was agreed the Clerk would write a letter to ask the residents to be mindful when they put their rubbish out.  

Report from elected member of Lincolnshire Council and South Holland District Council – Cllr confirm he had nothing to report at this time.  

19:10 The Chairman opened the meeting

22.12.69 Apologies for Absence and reasons given – None received

22.12.70 To receive any declarations of interest (omitted from agenda, but still resolved) in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items. None received 

22.12.71 Signing of the Minutes – Clerk’s notes from the meeting on 21st November 2022 were read and were RESOLVED by all, as a true record and signed by the Chairman.

22.12.72 Financial Matters:

•   Reconciliation of Bank account - Clerk talked through current bank balance following reconciliation of the bank statement for November 2022 – The balance as of 30 November 2022 was £36,845.48 with pending payments £1,184.99 bringing the total balance to £35,660.49.  Members were provided with a copy of the latest bank statement for their records. 
•   Budget Forecast – Consideration ahead of Precept decision in January 2023 – Clerk had previously circulated a copy of the budget forecast for Cllrs to review.  
•   Payment of Invoices:

Cheque 200784   09/11/2022   Grants      20.00
Online Payment   10/11/2022   Miscellaneous repairs/maintenance   144.00
Online Payment   30/11/2022   Bus Shelters   85.00
Direct Debit      02/12/2022   Electricity to pavilion   12.79
Online Payment   30/11/2022   Amenity grass cutting   350.00
Online Payment   30/11/2022   Fleet Parish Summer Fete   20.00
Online Payment   07/12/2022   Playing Field grass cutting   192.56
         
22.12.73    To receive reports - from:

•   Playing Field & Pavilion Working Party

a) Observations following Risk Assessment for Pavilion & Playing Field – O/S will be ready for January meeting. 

b) Moles on playing field – It was RESOLVED that a revisit is required but will wait until repairs to football pitch underway/completed. 

c) Update on new fencing on playing field – o/s

d) Update on action to improve football pitch on the playing field – Clerk shared details of a revised quote received to rectify issues on the pitch following a meeting with Cllr Coupland and Cllr Barnes.  It was RESOLVED to go ahead as the quote was within the agreed £1,000 limit.  Works are due to begin in January 2023.  

e) Update on purchase of new Sprung Donkey – Clerk reported this had been ordered but a lead time of 8-10 was advised. 

f) Update on purchase of a new bench for the playing field – o/s

g) Review revised quotes for roundabout – Following a meeting with contractor and Playing Field working party, a revised quote was pending, but likely to be reduced as we can provide facilities and storage.  

h) Clerk confirmed that the two Defibrillators had now been received and were awaiting a date for installation. 

i) Review Tender doc in preparation for Grass cutting tenders for playing field and amenity areas – It was RESOLVED that the tender documentation was in order.  Clerk to send out invites for Tenders in early January.   

•   Grant Application Working Party in respect of Redevelopment of the Playing Field:

a) Cllr Donley confirmed we were currently awaiting updates from Planning and the Land Registry but should hear before Christmas.  

b) Update on prices to appoint independent Civil Engineer to draw plans for required works on playing field/hard standing – Following a discussion it was agreed that Cllr Barmes would write a brief together so we can approach a professional to obtain advise of the materials etc required.  This was AGREED by all.  

c) SHDC Prosperity Fund Update – No updates received.  

•   Planter Maintenance & War Memorial Working Party - Cllr Penney reported that links had been removed from the front of the War Memorial, it was Resolved to purchase a new chain. 

a) Update on quotes for membrane & gravel for the seating area – Clerk shared details of quote received for materials for the seating area and advised obtaining quotes for the labour was proving difficult.  It was agreed that she would share details with Cllr Penney so she could obtain further quotes. 

•   Observations following asset inspections – Clerk reminded all to complete these as a few months had been missed.  

22.12.74 Correspondence Received:

•   Email form LCC confirming Order made for speed reduction to Lowgate North & Roman Bank to 40 MPH – Circulated, no further action needed
•   Email form Clarke Telecom re proposed plans in relation to the proposed upgrade to the existing telecommunications installation at Station Yard Fleet – Circulated, no further action required. 

22.12.75 Actions List - To discuss completion of outstanding items and agree timescales.

•   Request for consideration for Drop kerbs on corner of Eastgate Gdns & Eastgate and another on corner of Burgess Drive & Eastgate.  Clerk reported that confirmation had been received that works would commence on 12 December 2022, but it would appear the works have been delayed. 
•   Public Space Protection Order – Application of PSPO to enforce dogs on leads whilst using the playing field – Clerk reported that a representative from SHDC was happy to have a meeting (zoom) to answer any question and offer advise on how we could proceed.   It was agreed that Clerk would arrange a suitable date and Cllrs would create a list of questions in preparation – Outstanding 
•   Update on removal of bollards and resurfacing work to island by school – No updates received at this time.

22.12.76 Speed Watch Initiative - To review any information gathered from the interactive speed sign & Police Speed Camera – Cllr McNally confirmed that existing plates have been identified and will be erecting the interactive sign in the next week. 

•   To arrange cover/support for Speed Watch should Cllr McNally be unable to manage - Outstanding
•   Update on Proposal for speed limits to be reduced and other safety management measures, Eastgate, Hall Gate & Church Lane – Cllr Barnes advised that a response had now been received and indicated that no further action will be taken.  It was agreed for Cllr Coupland to follow up with feedback and concerns raised.  

22.12.77 Planning Matters – Cllr Donley gave an overview of recent planning applications, with any concerns that have been raised and submitted.  A particular concern was H05-0565. 

Applications received since last Meeting:

Decided Planning Applications by SHDC:

22.12.78 Forward Planning & Events

•   Cllrs were reminded to complete expressed interest working party form
•   Update on plans for annual ‘Fete’ on the Fleet Playing field on Sunday 11 June 2023 – Cllr Barnes provided an update on plans and noted the next Working party meeting is scheduled for Tuesday 24th January at 6:30pm in the Community Hall.   Cllr Stockford was asked if she could take on publicising the event, which was agreed. 
•   Update on purchase/planting Oak tree near church – No further updates at this time.  Agenda January 

22.12.79    Community Emergency Plan – Cllr Penney proposed we re-establish our emergency plan and asked if a public meeting could be held to ask for volunteers.  Clerk advised that LALC was currently working on this, so would obtain further information and share.  Agenda January.   

22.12.80    Proposed meeting dates for 2023 – Proposed dates were shared and RESOLVED to advertise.

Monday 16th January 2023
Monday 20th February 2023
Monday 20th March 2023
Monday 17th April 2023 * Including Annual Parish Meeting
Monday 15th May 2023 ** Annual Parish Council Meeting 
Monday 19th June 2023
Monday 17th July 2023
Monday 21st August 2023 TBC
Monday 18th September 2023
Monday 16th October 2023
Monday 20th November 2023
Monday 18th December 2023 TBC 

21:00 the meeting was closed