Meeting – Monday 16 June 2025
The meeting of Fleet Parish Council was held at the Community Hall, Hargate Close, Fleet Hargate on Monday 16th June 2025 at 7pm, which was attended by 1 member of the public and the following Councillors: Paul Barnes, Kevin Smith, Alan Hammersley, Evelyn Penney, Charles Penney & the Clerk.
Public Forum Opened – No matters raised by the public
Lincolnshire County Councillor Report – No reports received – Clerk advised an invite had been sent to the newly appointed LCC Neil Carey, but he was unable to attend due to another meeting. He did hope to attend our next meeting. Cllr P Barnes confirmed he had written to LCC regarding the parking issues outside Fleet Road Garage and he had chased up the speed reductions for Church End. He has been advised these are on the list to review.
District Report – District Cllr Barnes reported that he has been investigating which areas within Fleet SHDC are scheduled to cut and when, as many areas have been missed. Further details to follow.
He further reported on a meeting he had attended to discuss plans for the new waste management. Many of the proposals were challenged by SHDC Councillors, but unfortunately, they do not have a vote on the outcome. Cllr Barnes has shared details of the proposals including residents receiving various waste bins and collection details.
25.06.31 Apologies for Absence – Cllr A Smith Reasons given were noted and accepted by all.
25.06.32 To receive applications (if any) for the office of Parish Councillor and to Co-opt a candidate to fill the existing vacancy – None received
25.06.33 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items – None Received.
25.06.34 Signing of the Minutes – Clerk’s notes from the meeting on 16 June 2025 were previously circulated, read and RESOLVED by all, as a true record and signed by the Chairman.
25.06.35 Financial Matters:
• Reconciliation of Bank account - Clerk talked through current bank balance following reconciliation of the bank statements for April 2025 – The balance as of 30 May 2025 was £70,549.48, with no pending payments. Members were provided with a copy of the latest bank statement for their records. Clerk also confirmed that that this years Insurance had been renewal for a total of £2,171.35, which was approved by all.
• Payment of Invoices:
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Online Payment
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21/05/2025
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Auditor
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53.50
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V Clarke Clerks Clerical Service
|
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Direct Debit
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21/05/2025
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Electricity to Pavilion
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19.94
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EDF
|
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Online Payment
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28/05/2025
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Insurance
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2,171.35
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Gallagher
|
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Online Payment
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28/05/2025
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Membership & Subscription Fees
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14.72
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Scribe
|
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Online Payment
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28/05/2025
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Meridian Marker
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705.60
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Holbeach Memorial Company
|
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Online Payment
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28/05/2025
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Playing Field Rep & Maintenance
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61.59
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K Smith
|
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Online Payment
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28/05/2025
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Cherry Lane Repairs & Maintenance
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40.00
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S Sullivan
|
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Online Payment
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06/06/2025
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Clerk Salary
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409.70
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R Negus
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Online Payment
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06/06/2025
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Grass Cutting
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1,340.00
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JAH Garden & Grounds Maintenance
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Online Payment
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06/06/2025
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Fleet Parish Summer Fete 2025
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335.00
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Bounce House
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All noted and approved.
• Budget Forecast – Clerk shared details of the 2025/26 budget forecast All agreed this was ok and a true reflection of upcoming costs.
25.06.36 To receive reports - from:
• Playing Field & Pavilion Working Party:
a) Review field Risk Assessment following Fire extinguisher Service and advice – Cllr K Smith confirmed that the fire extinguishers had been serviced, and a new check list added to the pavilion to keep a record of fire extinguisher checks. Clerk shared the current Risk Assessment for the Playing field. All agreed no changes were required.
b) Discuss any actions required following Gym Equipment Service and repairs to Hip Twister – Cllr K Smith confirmed that 3 plates had been replaced, and the hip twisters were working as they should. Clerk confirmed we are still awaiting the service report for the remaining items.
• Fund Raising and Grants Working Party: Cllr A Smith shared her report concluding ‘Fleet Parish Council continues to deliver projects and respond constructively to funder expectations. With a new funding round open and audit requirements confirmed, preparations are now underway to build on recent improvements while ensuring full compliance and alignment with community priorities’.
c) Update on submitted Grant applications – Cllr P Barnes confirmed that our application was ready to submit to UKSPF for further funds to complete the car park.
d) Discuss request from UKSPF to provide an Accessibility Audit for new path and car park – Cllr P Barnes advised that we had received a request from the UKSPF funding panel to provide and accessibility audit for the Car Park and Path. Following further conversation, Cllr P Barnes advised that UKSPF have agreed to cover the cost of this. Clerk in contact with professionals who can carry out this Audit.
• War Memorial & Amenities Working Party (including Cherry Lane) – Cllr E Penney & Cllr C Penney reported that they currently maintain all the planters and beds apart from Fleet Road, which is Covered by a volunteer parishioner. But they are struggling to do them all. Cllr P Barnes proposed we leave Church end and move the Millenium Bench to replace the rotten one at the playing field. This was agreed by all. Cllr C Penney advised that steel planters would be best to replace the ones at the War Memorial. It was agreed for Cllr C Penney to obtain quotes to agree at the next meeting. It was also agreed to look at replacing the tops to the planters at Highbrow. Following a discussion about the weeds to the front of the memorial. Cllr P Barnes proposed we agree a spend of £150 to replace the membrane and purchase new gravel, this was seconded by Cllr K Smith and agreed by all. Cllr C Penney asked about consideration of replacing the hedge with a small wall. It was agreed we would approach the collage to see if they wanted a project for students.
Cllr Barnes advised he had agreed to replace the rotten bench at the Meridian Marker, funds would come from his district allowance. He also confirmed that all the debris had been removed from Cherry Lane, and we now just require topsoil to make the area good.
• Review feedback from discussions on adding a Dog run within the Playing field – Following ideas and concerns raised to install a dog run within the Playing field, a long discussion was had, resulting in Cllr A Hammersley proposing we do not go ahead with adding a dog run. This was seconded by Cllr P Barnes and agreed by all.
• Observations following asset inspections – Asset inspections were received and noted, with nothing of concern to report.
25.06.37 Correspondence Received:
• Email from Paul Foyster. Chairman, Devolution Working Party. HPC – Clerk had previously circulated the email. Cllr P Barnes advised he would discuss with Cllr Foyster. No further action required at this time.
• Email from National Grid with upcoming consultation – Clerk shared information – No further action required.
25.06.38 Speed Watch Initiative - To review any information gathered from the interactive speed sign & Police Speed Camera - Cllr K Smith advised the CSW had not been out since the last meeting, but new dates were planned.
25.06.39 Planning Matters - To note all Planning Applications and decisions received from SHDC since the last meeting:
Applications received since last Meeting:
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Date
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Reference no - Type
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Proposal
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Location
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Comments by:
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23/05/2025
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H05-0423-25 SEC 73 MODIFIC
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Erection of 38 cabins for holiday / leisure use together with landscaping and all associated works (uplift of 14 no. units compared to the existing consent) - approved under H05-0565-22. Modification of Condition 2 to allow amendments to previously approved plans
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Land At Lowgate Fleet
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14/06/2025
|
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23/05/2025
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H05-0439-25 FULL
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Use of site to construct new primary substation
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Land West of Branches Lane Holbeach
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14/06/2025
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Decided Planning Applications by SHDC:
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Date
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Reference
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Development
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Location
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Decision
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01/06/2025
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H05-0070-25 FULL
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Change of use of part of garden land and erection of club house - retrospective
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Delph Bank Touring Park Old Main Road Fleet Hargate
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Approved
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01/06/2025
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H05-0497-25 Consultation
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Proposed installation of new 9m light telegraph pole
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Turkey Farm Nealsgate Road Holbeach St Johns
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Approved
|
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01/06/2025
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H05-0498-25 Consultation
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Proposed installation of new 9m light telegraph pole
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Ennadet Nealsgate Holbeach St Johns
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Approved
|
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01/06/2025
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H05-0496-25 Consultation
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Proposed installation of new 9m light telegraph pole
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Hawthorn Lodge Nealsgate Road Holbeach St Johns
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Approved
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08/06/2025
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H05-0985-24 FULL
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Change of use of previously reclaimed land to enable a mixed residential and equine use to include two residential static caravans and two touring caravans and erection of
two stables and ancillary works to create a home for a Gypsy / Traveller family
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Land To West Of Langary Gate Road Fleet Coy
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Refusal
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08/06/2025
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H05-0409-25 Condition Compl
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Details of external materials and hard surfaced areas (Condition 3 of H05-1098-24)
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Two Hoots New Fen Drove Gedney Hill
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Approved
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08/06/2025
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H05-0422-25 Non MAT Amendment
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Erection of 38 cabins for holiday leisure use together with landscaping and all associated works (uplift of 14 no. units compared to the existing consent) approved
under H05-0565-22, and non material amendment to elevations and materials of cabins approved under H05-0191-23. Amendment to substitute cabin on Plot 38 for a
2-bed cabin with reduced footprint.
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Land At Lowgate Fleet
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Approved
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25.06.40 Forward Planning & Events
• Feedback following Fleet Summer Fete June 2025 – Cllr P Barnes gave thanks to all involved organising and those who kindly volunteered including ATC for their assistance and litter picking on the day, G Donley and S Hutchinson for the Classic car show. He felt it was the best Fete we have held. Clerk confirmed that we had received £1000 to spend on the Fete, we spent £653 and received £335 from stall bookings, resulting in a total spend of £318. It was agreed to pay a donation of £100 to the ATC. It was agreed by all to arrange another Parish Fete for 7 June 2026.
25.06.41 To Note Date of Next Meeting –– Tuesday 15th July 2025 (Gedney Hill Memorial Hall)
20:45 Meeting closed
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