2024 Parish Council Meeting Agendas

Fleet Parish Council

15th January 2023

To all Members of Fleet Parish Council

You are hereby summoned to attend the Meeting of Fleet Parish Council to be held at Gedney Hill Memorial Hall, Hillgate, Gedney Hill PE12 0NN on Monday 22nd January 2024.

There will be a public forum prior to the Council meeting.  If there are no members of the public present, the meeting will begin at 7.00 p.m.  Should they wish to make a comment during the meeting, this will be at the Chairman’s discretion.  

There will be 10 minutes which will be set aside before the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.

AGENDA

1.   Apologies for Absence and reasons given. 

2.   To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items.

3.   Signing of the Minutes – Clerk’s notes from the meeting on 20th November 2023 to be accepted as minutes.

4.   Financial Matters:

•   Reconciliation of Bank account for November & December 2023
•   Review Insurance MTA and additional premium & Clauses
•   Budget Forecast - Precept decision
•   Payment of Invoices:

Online payment   16/11/2023   Mileage                  38.70 
Cheque 0792   16/11/2023   Grants                     20.00 
Online payment   16/11/2023   Upkeep of pavilion & playing field                  41.89 
Online payment   16/11/2023   Upkeep of pavilion & playing field                224.40 
Online payment   16/11/2023   Grant from Lotto - Monkey Challenge            7,800.00 
Online payment   10/11/2023   Litter Picker wage                  72.26 
Online payment   10/11/2023   Clerk/RFO Salary                483.27 
Direct Debit   21/11/2023   Electricity to pavilion                  13.46 
Online payment   08/12/2023   Mileage                     9.45 
Online payment   08/12/2023   Amenity grass cutting                585.00 
Online payment   08/12/2023   Office supplies/stationery                  52.62 
Online Payment   08/12/2023   Litter Picker wage                  44.33 
Online Payment   08/12/2023   Clerk/RFO Salary                875.70 
Online Payment   08/12/2023   Upkeep of pavilion & playing field                105.30 
Direct Debit   21/12/2023   Electricity to pavilion                  13.31 
Online payment   11/12/2023   War Memorial                700.00 
Online payment   11/12/2023   Upkeep of pavilion & playing field                  58.39 
Online payment   21/12/2023   UKSPF Grant - Play Equipment Project            8,351.11 
Online payment   03/01/2024   Light Up Fleet                127.47 
Online payment   03/01/2024   Membership & Subscription Fees                  59.99 
Online payment   11/01/2024   Tax/NI contributions                340.68 
Online payment   11/01/2024   Litter Picker wage                  44.33 
Online payment   11/01/2024   Clerk/RFO Salary                595.90 
Online payment   11/01/2024   Interactive speed sign/Speed Watch                122.31 
Direct Debit   23/01/2024   Electricity to pavilion                  28.02 

5.   To receive reports - from:

•   Playing Field & Pavilion Working Party   

a)   Tree inspection in on the playing field 

b)   Update on actions for Playdale equipment in the Park 

•   Grant Application Working Party in respect of Redevelopment of the Playing Field

a) Update plans for required works on playing field/foot path/Table Tennis Table

•   Planter Maintenance & War Memorial Working Party 
•   Observations following asset inspections

6.   Correspondence Received:

•   Email from New football team enquiring about use of the Playing Field
•   Email From CSW Co-ordinator approving proposed sites including recommendation for a second CSW banner to display
•   Email from LALC with D-Day Celebrations guidance
•   Email for SHDC Safety Advisory Group offering more dates for the Events Training
•   Email from Parishioner requesting that we publicise the School’s adopted One Way System during drop off and pick up times for roads around the School. 

7.   Actions List - To discuss completion of outstanding items and agree timescales – Clerk to lead

•   Public Space Protection Order – Application of PSPO to enforce dogs on leads whilst using the playing field – Review response received 
•   Update on tree works at Church End

8.   Speed Watch Initiative 

•   Update on feedback following Proposal for speed limits to be reduced and other safety management measures, Hallgate, Church End & Church Gate –LCC Cllr Coupland
•   Discuss recent accidents on A17 and resolve how we can obtain Highways improvements

9.   Planning Matters - 

To note all Planning Applications and decisions received from SHDC since the last meeting Cllr McNally to lead:

Applications received since last Meeting:

Decided Planning Applications by SHDC:

10.   Forward Planning & Events

•   Update on plans to Fleet Summer Fete 9th June 2024 
•   Update on purchase/planting Oak tree near church 
•   Update on event in respect of the D-Day Celebrations on 6th June District Cllr Barnes to Lead

11.   To Note Date of Next Meeting - Proposed meeting dates for 2024:

19th February
18th March
15th April *Including Annual Parish Meeting 
20th May ** Annual Parish Council Meeting
17th June
15th July
19th August TBC
16th September
21st October
18th November
16th December 

12.   Resolve to go into closed session to discuss:

•   Update on Land Management