May 2025 Agenda (Annual Meeting)
12 May 2025
To all Members of Fleet Parish Council
You are hereby summoned to attend the Meeting of Fleet Parish Council to be held at the Community Hall, Hargate Close, Fleet Hargate on Monday 19th May 2025 at 7pm.
AGENDA
1. To Elect New Chairperson/Vice Chairperson – To Receive Declaration of Acceptance of Office.
Meeting closed to open a public forum if public present – Reminder, should a member of the public wish to make a comment during the meeting, this will be at the Chairs discretion.
There will be 10 minutes which will be set aside before the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.
2. Apologies for Absence and reasons given.
3. To receive applications (if any) for the office of Parish Councillor and to Co-opt a candidate to fill the existing vacancy
4. To appoint members to serve on the following Working Parties:
• Playing Field & Pavilion
• Planning
• Fund Raising Committee
• War Memorial & Other Amenities Committee
• HR
• Community Speed Watch
• Press Statements/Responses - Reminder to Full Council that any Statements/Responses on behalf of Fleet Parish Council to go via the Clerk.
• Cllrs to sign Confirmation that the following documents have been received and read:
Standing Orders - Revised version to be circulated once Resolved to accept
Code of Conduct
Financial Regulations
Training and development Policy
5. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items.
6. Signing of the Minutes – Clerk’s notes from the Meeting on 15th April 2025 to be accepted as minutes.
7. Financial Matters:
• Reconciliation of Bank account for April 2025
• Payment of Invoices:
|
17/04/2025 |
Electricity to Pavilion |
24.27 |
EDF |
|
22/04/2025 |
Fleet Parish Summer Fete 2025 |
- 10.00 |
Stall Holder |
|
28/04/2025 |
Precept |
- 39,430.00 |
SHDC |
|
30/04/2025 |
District Budget |
850.00 |
VE Day Celebrations |
|
30/04/2025 |
Rent for use of Pitch |
- 56.00 |
LSFCU15 |
|
01/05/2025 |
Reclaim of Vat |
- 9,281.28 |
HMRC |
|
02/05/2025 |
Fleet Parish Summer Fete 2025 |
- 10.00 |
Stall Holder |
|
07/05/2025 |
Rent for use of Pitch |
25.00 |
LSFCU15 |
|
07/05/2025 |
Office supplies/stationery/Printing |
60.44 |
Amazon |
|
07/05/2025 |
Clerk Salary |
409.30 |
Clerk |
|
07/05/2025 |
Grass Cutting |
1,665.00 |
JAH Garden and Grounds Maintenance |
|
07/05/2025 |
Tax/NI contributions |
352.60 |
HMRC |
• Budget Forecast
• Review Internal Auditor Report
• To approve the Annual Return and Annual Governance Statement for the financial year 2023/24
A) Annual Internal Audit Report (Pg. 3 on AGAR)
B) Annual Governance Statement 2024/25 (pg. 4 on AGAR)
C) Accounting Statements 2024/2025 (Pg. 5 on AGAR)
D) For information at this time, External Auditor Report & Cert (Pg. 6 on AGAR)
8. To review/Resolve to adopt the following policies:
• Standing Orders
• Code of Conduct
• Safeguarding
• GDPR Policies
Record Retention Schedule
Data Breach Assessment
Process for Dealing with a Subject Access Request
Security Compliance Checklist
9. To receive reports - from:
• Playing Field & Pavilion Working Party
a) Update on repairs to playing field following installation of path/accessible car park
b) Update on Moles on playing field
• Fund Raising and Grants Working Party
c) Update on submitted Grant applications
• War Memorial & Amenities Working Party (including Cherry Lane)
• Proposal to form a Working Party to review options to add a Dog run within the Playing field
• Observations following asset inspections
10. Parish Survey – Results overview/Action Plan
11. Correspondence Received:
• None received
12. Speed Watch Initiative - To review any information gathered from the interactive speed sign & Speed Camera and feedback from CSW sessions
13. Planning Matters
To note all Planning Applications and decisions received from SHDC since the last meeting. Applications received since last Meeting:
Date Reference no - Type Proposal Location Comments by:
08/04/2025 H05-0070-25 FULL Change of use of part of garden land and erection of club house - part retrospective Delph Bank Touring Park Old Main Road 01/05/2025
23/04/2025 H05-0148-25 S73A CONTINUATION Change of use of land for an Extension to existing caravan site for seasonal touring use - approved under H05-0980-23 (allowed on appeal). Modification of Condition 3 to remove the word 'touring' from the description Heron Orchard Caravan Park Frostley Gate 15/05/2025
OWPC48868
Decided Planning Applications by SHDC:
Date Reference Development Location Decision
06/04/2025 H05-0877-24 FULL Barn conversion including extension to form dwelling Adjacent To The Chestnuts Church End Fleet Approved
06/04/2025 H05-0120-25 Advertisement Display of 3 illuminated advertisement signs Morning Glory 102 Fleet Road Fleet Approved
14. Forward Planning & Events
• Feedback following 8th May VE Celebration
• Feedback following VE Day 10th May 2025
• Update on plans for Fleet Summer Fete June 2025
15. To Note Date of Next Meeting – Monday 16th June 2025 - Community Centre Fleet Hargate