May 2021 Agenda Annual Parish Council Meeting
To all Members of Fleet Parish Council
You are hereby summoned to attend the Annual Meeting of Fleet Parish Council to be held remotely via ZOOM video conference call on Wednesday 5th May at 7:00 pm. The Agenda for the Meeting is set out below.
Meeting ID: 871 5838 6827
Passcode: 619959
Prior to the commencement of the meeting there will be a public forum for a maximum of 10 minutes when members of the public may be invited to ask questions or make comments. Should they wish to make a comment during the meeting, this will be at the Chairman’s discretion.
There will be 10 minutes which will be set aside for the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.
Robyn Negus
Parish Clerk
AGENDA
1. To Elect Chairperson/Vice Chairperson – To Receive Declaration of Acceptance of Office
2. Apologies for Absence and reasons given.
3. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items.
4. To appoint members to serve on the following Working Committees:
• Playing Field & Pavilion
• Planning
• Fund Raising Committee
• War Memorial & Other Amenities Committee
• Press Statements/Responses - Reminder to Full Council that any Statements/Responses on behalf of Fleet Parish Council to go via the Clerk.
5. Signing of the Minutes – Clerk’s notes from the meeting on 15 March 2021 to be accepted as minutes.
6. Financial Matters:
• Reconciliation of Bank account for March & April 2021.
• Payment of Invoices
• To approve the Annual Return and Annual Governance Statement for the financial year 2020/21
A) Annual Internal Audit Report (Pg. 3 on AGAR)
B) Annual Governance Statement 2020/21 (pg. 4 on AGAR)
C) Accounting Statements 2020/2021 (Pg. 5 on AGAR)
D) For information at this time External Auditor Report & Cert (Pg. 6 on AGAR)
7. To receive reports - from:
• Cllr P Coupland - Playing Field & Pavilion Committee
• Cllr Gemmell - Grant Application for Redevelopment of the Playing Field Committee
• Cllr Penney – Planter Maintenance & War Memorial Committee
8. Correspondence Received:
• Email from Parishioner raising concerns over planning application H05-0670-20
• Email requesting reconsideration of adopting the sleigh
• Email from LALC asking if FPC would like to renew the Zoom subscription for 2021/22
• Email from Keep Britain Tidy – Great British Spring Clean
9. Actions List - To discuss completion of outstanding items and agree timescales – Clerk to lead
• Additional Notice Board Eastgate
• Request for consideration for Drop kerbs on corner of Eastgate Gdns & Eastgate and another on corner of Burgess Drive & Eastgate
• Public Space Protection Order – Application of PSPO to enforce dogs on leads whilst using the playing field.
• Request for a waste bin to be sited near information board on Fleet Road
• Repeat request for not suitable for HGV signs to be erected – Update from Cllr Coupland
• Email inviting FPC to take part in the 2021 Great British Spring Clean (28 May – 13 June)
10. Speed Watch Initiative - To review any information gathered from the interactive speed sign & Police Speed Camera – Cllr McNally to Lead
11. Consideration for Fleet to Adopt a Phone box – Cllr Dickey to lead
12. Planning Matters - To note all Planning Applications and decisions received from SHDC since the last meeting. Cllr Donley to lead:
Applications received since last Meeting:
|
Date |
Reference no - Type |
Proposal |
Location |
Comments by: |
|
08/03/21 |
H05-0584-20 - Appeal under Section 78 |
Indoor riding area (menage) |
Bank House Farm Bens Gate Fleet |
07/04/21 |
|
09/03/21 |
H05-0218-21 FULL |
Replacement Dwelling |
WILLOW HOUSE BENS GATE |
30/03/21 |
|
16/03/21 |
H05-0257-21 Full |
Proposed single storey rear/side extension to existing dwelling |
27 EAST GATE FLEET HARGATE |
08/04/21 |
|
14/04/21 |
H05-0374-21 Full |
Extension & Alterations |
THE HAWTHORNS FOXES LOW ROAD |
06/05 |
Decided Planning Applications by SHDC:
|
Date |
Reference and Type |
Proposal |
Location |
Decision |
|
07/03/21 |
H05-0135-21 NON MAT AMEND |
Proposed Garage/Store & Annexe - approved under H05-0781-20. Amendments to materials |
Westwaize Langary Gate Road Gedney Hill Spalding |
APPROVED |
|
21/03/21 |
H05-1156-20 SEC 73 MODIFIC |
Demolition of storage building and erection of new agricultural packhouse - approved under H05-0396-17. Modification of Condition 5 relating to operating hours. |
You Garden Packhouse Long Lane Gedney Hill Spalding |
REFUSAL |
|
21/03/21 |
H05-0063-21 S191 LAWFUL USE CERT |
Use of site for storage of agricultural produce. |
Mill House Farm Fleet Bank Fleet Spalding |
APPROVED |
|
28/03/21 |
H05-0025-21 S73A CONTINUATION |
Proposed conversion of barn to dwelling - approved under H05-0373-19. Modification of Conditions 4, 5 & 13 to allow upvc wood grain anthracite finish to windows and doors in lieu of timber. Garage doors to remain in timber |
Red Robin Lodge Maisdyke Lane Fleet Spalding |
APPROVED |
13. Forward Planning & Events
• Plans to fix a date and appoint a lead for an event in 2022 to honour the Queens 70th year reign
• Cllr Penney to provide an update on planned Yard Sale
14. To Note Date of Next Meeting – Monday 19th July 2021. Next Meet & Greet Public Forum postponed until further notice
15. Resolve to go into Closed Session to review:
• Hard Standing Tenders (if received)
• Clerk Salary Review