2022 Parish Council Meeting Agendas

Fleet Parish Council

14 March 2022

To all Members of Fleet Parish Council

You are hereby summoned to attend the Meeting of Fleet Parish Council to be held at the Community Hall, Hargate Close, Fleet on Monday 21st March 2022 which will commence at 7:10 pm the Agenda for the Meeting is set out below:

Due to the Annual Parish Meeting preceding this meeting, there will be no open public forum.  Should a member of the public wish to make a comment during the meeting, this will be at the Chairman’s discretion.  

There will be 10 minutes which will be set aside for the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.

Robyn Negus
Parish Clerk

AGENDA

1.   Apologies for Absence and reasons given.

2.   To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items.

3.   Signing of the Minutes – Clerk’s notes from the meeting on Monday 17th January 2022 to be accepted as minutes. 

4.   Financial Matters:

•   Reconciliation of Bank account for January & February 2022
•   Payment of Invoices: 

5.   To review/adopt the following policies:

•   Standing Orders 
•   Code of Conduct
•   Financial Regulations 

6.   Review report/recommendation following internal audit:

•   Asset inspection record (Monthly)
•   Terms of reference for committees

7.   To receive reports - from:

•   Cllr P Coupland - Playing Field & Pavilion Committee  

a) Update on sanitary wear works – Clerk to update 

b) Update on quotations for replacement windows in pavilion

c) Risk Assessment for Pavilion/Fire extinguishers – Clerk to lead 

d) Climbing frame & rubbish removed from pavilion

e) Moles on playing field

f) Rusty gate on playing field

•   Cllr Gemmell - Grant Application Committee in respect of Redevelopment of the Playing Field

a) Clerk to provide update on land registry and planning application for Playing Field

b) Section 106 Monies

•   Cllr Penney – Planter Maintenance & War Memorial Committee

8.   Correspondence Received:

•   Email from LCC re Highway Verge Grass Cutting Quotation for 2022
•   Email from ROCK SCHOOL BUS - NHS Suicide Prevention Funding
•   Email from LALC re Annual Subscription 22/23
•   Email from LALC re Annual Training Scheme 22/23 Renewal
•   Email form RBLI re Planting a Tree for the Jubilee

9.   Actions List - To discuss completion of outstanding items and agree timescales – Clerk to lead

•   Request for consideration for Drop kerbs on corner of Eastgate Gdns & Eastgate and another on corner of Burgess Drive & Eastgate.
•   Public Space Protection Order – Application of PSPO to enforce dogs on leads whilst using the playing field – Review response received 
•   Repeat request for not suitable for HGV signs to be erected – Update from Cllr Coupland

10.   Speed Watch Initiative - To review any information gathered from the interactive speed sign & Police Speed Camera – Cllr McNally to Lead

•   Update on Proposal for speed limits to be reduced and other safety management measures, Eastgate, Hall Gate & Church Lane – Cllr Coupland to lead

11.   Planning Matters - To note all Planning Applications and decisions received from SHDC since the last meeting. Cllr Donley to lead:

Applications received since last Meeting:

Decided Planning Applications by SHDC:

12.   Forward Planning & Events

•   Update on plans for event in 2022 to honour the Queens 70th year reign – Cllr Penney to lead
•   Street Decorations 
•   Risk Assessment

13.   To Note Date of Next Meeting – Monday 16th May 2022.  Date for Meet & Greet Public Forum TBC

14.   Resolve to go into Closed Session to review:

•   Review quotes (if any) received for fence at War Memorial 
•   Clerk Annual Salary review