2022 Parish Council Meeting Agendas

September 2022 Agenda

Fleet Parish Council

19 September 2022

To all Members of Fleet Parish Council

You are hereby summoned to attend the Meeting of Fleet Parish Council to be held at the Community Hall, Hargate Close, Fleet on Monday 26th September 2022 which will commence at 7:10 pm the Agenda for the Meeting is set out below:

Prior to the commencement of the meeting there will be a public forum for a maximum of 10 minutes when members of the public may be invited to ask questions or make comments. Should they wish to make a comment during the meeting, this will be at the Chairman’s discretion.

There will be 10 minutes which will be set aside for the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.

Robyn Negus
Parish Clerk

AGENDA

1. Apologies for Absence and reasons given.

2. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items.

3. Signing of the Minutes – Clerk’s notes from the meeting on 18th July to be accepted as minutes.

4. Financial Matters:

• Reconciliation of Bank account for July & August 2022
• Budget update 22/23
• Payment of Invoices:

Online Payment	08/07/2022	War Memorial	63.68
Direct Debit	21/07/2022	Electricity to pavilion	15.75
Online Payment	08/07/2022	Tax/NI contributions	150.80
Online Payment	08/07/2022	Litter Picker wage	42.53
Online Payment	08/07/2022	Clerk/RFO Salary	458.53
Online Payment	08/07/2022	Clerk - overtime contingency	37.00
Online Payment	08/07/2022	Playing Field grass cutting	577.69
Online Payment	08/07/2022	Upkeep of pavilion & playing field	294.00
Online Payment	08/07/2022	Upkeep of pavilion & playing field	1926.12
Online Payment	08/07/2022	Donation for War Memorial Works	2230.00
Online Payment	22/07/2022	Training	60.00
Online Payment	22/07/2022	Upkeep of pavilion & playing field	30.83
Online Payment	22/07/2022	Amenity grass cutting	380.00
Online payment	22/07/2022	Mileage	31.50
Online Payment	28/07/2022	Membership & Subscription Fees	345.60
Online Payment	28/07/2022	Bus Shelters	35.00
Online Payment	31/08/2022	Miscellaneous repairs/maintenance	79.20
Online Payment	03/08/2022	Clerk/RFO Salary	458.53
Online Payment	12/08/2022	Litter Picker wage	42.73
Online Payment	10/08/2022	SH Voluntary Car Scheme	752.00
Direct Debit	23/08/2022	Electricity to pavilion	14.00
Online Payment	31/08/2022	Miscellaneous repairs/maintenance	43.20
Online Payment	31/08/2022	Upkeep of pavilion & playing field	852.00
Online Payment	09/09/2022	Playing Field grass cutting	962.82
Online Payment	09/09/2022	Amenity grass cutting	420.00
Online Payment	09/09/2022	Audit fees	240.00
Online Payment	09/09/2022	Clerk/RFO Salary	458.73
Online Payment	09/09/2022	Litter Picker wage	42.73

• Finalisation of external Audit by PFK Littlejohn
• Resolve to purchase external hard dive for back up of Parish Laptop

5. To receive reports - from:

• Cllr P Coupland - Playing Field & Pavilion Committee

a) Approve Risk Assessment for Pavilion & Playing Field

b) Update - Moles on playing field

c) Update on new fencing on playing field

d) Update on action to roll the playing field

e) Confirmed date for Park Annual independent inspection – TBC

f) Consideration for purchase of a new bench for the playing field – Cllr Penney

• Cllr Stockford - Grant Application Committee in respect of Redevelopment of the Playing Field

a) Clerk to provide update on land registry and planning application for Playing Field

b) Update on results for Co-Op community vote

c) Update - Grant application to Grange Wind Farm - Lincolnshire Community Foundation Fund in respect of roundabout

d) Update - Grant application to Cambridgeshire Community Foundation in respect of roundabout

e) Update on prices to appoint independent Civil Engineer to draw plans for required works on playing field/hard standing

f) SHDC Prosperity Fund Update (if any)

• Cllr Penney – Planter Maintenance & War Memorial Committee

a) Update on quotes for membrane & gravel for the seating area

b) Increase in cost of amenity area grass cutting

• Observations following asset inspections
• To review/adopt working groups/committees Terms of Reference

6. Correspondence Received:

• Email from LALC announcing the launch of ‘The Civility and Respect Pledge – Circulated
• Email from LALC regarding NALC Legal topic updates – Circulated
• Email from SHDC re launch of South & East Lincolnshire Community Lottery - Circulated
• Email from SHDC re Charitable Collections Policy consultation – Circulated
• Email Regarding H&S training

7. Actions List - To discuss completion of outstanding items and agree timescales – Clerk to lead

• Request for consideration for Drop kerbs on corner of Eastgate Gdns & Eastgate and another on corner of Burgess Drive & Eastgate.
• Public Space Protection Order – Application of PSPO to enforce dogs on leads whilst using the playing field – Review response received

8. Speed Watch Initiative - To review any information gathered from the interactive speed sign & Police Speed Camera – Cllr McNally to Lead

• Update on Proposal for speed limits to be reduced and other safety management measures, Eastgate, Hall Gate & Church Lane
• Proposal for meeting with School, residents & highways to discuss safety/parking around the school – Cllr Stockford

9. Planning Matters - To note all Planning Applications and decisions received from SHDC since the last meeting. Cllr Donley to lead:

Applications received since last Meeting:

Date	Reference no - Type	Proposal	Location	Comments by:
07/07/22	H05-0650-22 FULL	Erection of Pergola	THE OLD HALL CHURCH END	28/07/22
13/07/22	H05-0680-22 FULL	Conversion of barn to dwelling including extension - re-submission of H05-0940-21	Mill Bank Holbeach	03/08/22
18/07/22 Amendment Received	H05-0361-22 FULL	Erection of 9 two-storey dwellings and associated infrastructure	Land at Fleet Road Fleet Hargate	28/07/22
19/07/22	H05-0686-22 Full	Single storey rear extension including roof terrace	OAK LODGE LANGARY GATE ROAD	09/08/22
28/07/22	H05-0725-22 Section 73 Modification	Residential development of 9 dwellings - approved under H05-1124-21. Removal of notes within Condition 7.	Land off Main Road Fleet Hargate	18/08/22
03/08/22	H05-0751-22 FULL	Extension and alterations	6 PRINCES STREET HOLBEACH	24/08/22
08/08/22 Amendment Received	H05-0303-22 Reserved Matters	Residential Development of 25 Dwellings (Phase 2) outline approval H05-0468-18 (with access via Phase 1 approved by virtue of planning permission H05-1183-16)	50 Fleet Road Fleet	18/08/22
17/08/22	H05-0770-22 Sec 73 Modification	Residential Development - 55 dwellings including demolition of existing house - approved under H05-0670-20. Modification of Condition 1 to allow amendments to previously approved plans.	Fleet Road Fleet	08/09/22
22/08/22	H05-0825-22 FULL	Erection of Gym/Workshop with Annexe to First Floor - Retrospective	WESTWAIZE LANGARY GATE ROAD	13/09/22
30/08/22	H05-0725-22 Sec 73 Modification	Residential development of 9 dwellings - approved under H05-1124-21. Removal of notes within Condition 7.	Land off Main Road Fleet Hargate	09/09/22
31/08/22	H05-0844-22 FULL	Demolition of existing Garden Centre/Nursery and erection of 8 industrial units (Use Class E g) i), ii) and iii), access road and associated infrastructure.	Former Fleet Road Nursery Fleet Road	21/09/22
01/09/22	H05-0848-22 FULL	Side extension & alterations	6 CROSS STREET FLEET	22/09/22
08/09/22	H05-0853-22 FULL	Change of use of agricultural land to amenity/recreational land for exercising of applicant's dogs - re-submission of H05-0346-22	Wilcox Way, Land North of Turkey Farm Nealsgate	29/09/22

Decided Planning Applications by SHDC:

Date	Reference	Development	Location	Decision
03/07/22	H05-0066-22 Modified Agreement	Modification of 106 Agreement to update clause 8.10 (mortgagee in possession to bring in to line with current policy) - relating to planning approval H05-1183-16	Land At 50 Fleet Road Holbeach Spalding	Approved
03/07/22	H05-0204-22 Section 73 Modification	Residential Development - 55 dwellings including demolition of existing house - approved under H05-1183-16. Modification of Conditions 7 & 8 relating to highway & footpath details	Fleet Road Spalding	Approved
03/07/22	H05-0489-22 S192 Lawful Use Cert	Proposed Rear Extension - re-submission of H05-0194-22	Hardwick Cottage Church End Fleet Spalding	Approved
10/07/22	H05-0482-22 FULL	Proposed 2 storey rear extension to dwelling	Old School House Long Lane Gedney Hill Spalding	Approved
17/07/22	H05-0492-22 S37A Constitution	Proposed Garage/Store & Annexe - approved under H05-0781-20. Modification of Condition 2 to allow amendments to previously approved plans	Westwaize Langary Gate Road Gedney Hill Spalding	REFUSAL
17/07/22	H05-0522-22 FULL	Proposed living room extension to form music area - re-submission of H05-0250-22	2 Greenfields Holbeach Spalding	Approved
31/07/22	H05-0446-22 Sec 73 Modification	Residential development - 55 dwellings including demolition of existing house - approved under H05-0670-20. Modification of Condition 1 to allow amendments to previously approved plans.	Fleet Road Holbeach Spalding	Approved
28/08/22	H05-0650-22 FULL	Erection of Pergola	The Old Hall Church End Fleet Spalding	Approved
04/09/22	H05-0680-22 FULL	Conversion of barn to dwelling including extension - re-submission of H05-0940-21	Mill Bank Holbeach Spalding	Approved
04/09/22	H05-0686-22 FULL	Single storey rear extension including roof terrace	Oak Lodge Langary Gate Road Gedney Hill Spalding	Approved

10. Forward Planning & Events

• Update on plans for annual ‘Fete’ on the Fleet Playing field on Sunday 11 June 2023
• Resolve on plans to take part in Spalding Flower Parade 6th May 2023
• Feedback following yard sale – Cllr Penney to lead
• Update on purchase/planting Oak tree near church

11. Community Emergency Plan – Cllr Penney to lead

12. To Note Date of Next Meeting – Monday 17th October 2022.