2022 Parish Council Meeting Agendas

10 October 2022

To all Members of Fleet Parish Council

You are hereby summoned to attend the Meeting of Fleet Parish Council to be held at the Community Hall, Hargate Close, Fleet on Monday 17th October 2022 which will commence at 7:20 pm the Agenda for the Meeting is set out below:

Prior to the commencement of the meeting there will be a public forum for a maximum of 10 minutes when members of the public may be invited to ask questions or make comments.  Should they wish to make a comment during the meeting, this will be at the Chairman’s discretion.  

There will be 10 minutes which will be set aside for the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.

Robyn Negus
Parish Clerk                 AGENDA

1.    Apologies for Absence and reasons given. 
2.    To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to     consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items.

3.    Signing of the Minutes – Clerk’s notes from the meeting on 26th September to be accepted as minutes.

4.    Financial Matters:
•    Reconciliation of Bank account for September 2022
•    Consideration for changing current bank used by Fleet Parish Council
•    Budget update 22/23
•    Payment of Invoices: 

Direct Debit    21/09/2022    Electricity to pavilion    14.47
Online Payment    23/09/2022    Storage facilities - Holbeach PC    50.00
Online Payment    23/09/2022    Office supplies/stationery    50.89
Online Payment    12/10/2022    Clerk/RFO Salary    481.67
Online Payment    12/10/2022    Litter Picker wage    42.53
Online Payment    06/10/2022    Tax/NI contributions    160.20
Online Payment    06/10/2022    Playing Field grass cutting    770.26
Online Payment    06/10/2022    Upkeep of pavilion & playing field    1685.80
Online Payment    06/10/2022    Planters & plants    40.00
Online Payment    06/10/2022    Amenity grass cutting    420.00

5.    To review/adopt the following policies:
•    Equality Policy
•    Safeguarding Policy 

6.    To receive reports - from:
•    Cllr P Coupland - Playing Field & Pavilion Committee   
a) Observations following Risk Assessment for Pavilion & Playing Field  
b) Update - Moles on playing field
c) Update on new fencing on playing field
d) Update on action to roll the playing field
e) Confirmed date for Park Annual independent inspection – TBC
f) Consideration for purchase of a new bench for the playing field – Review quotes
g) review revised quotes for roundabout (if any) 
h) Revisit request for Defibrillator to be installed in pavilion 
•    Cllr Stockford - Grant Application Committee in respect of Redevelopment of the Playing Field
a) Cllr Donley to provide update on land registry and planning application for Playing Field
b) Update on results for Co-Op community vote 
c) Update - Grant application to Grange Wind Farm - Lincolnshire Community Foundation Fund in respect of roundabout
d) Update - Grant application to Cambridgeshire Community Foundation in respect of roundabout
e) Update on prices to appoint independent Civil Engineer to draw plans for required works on playing field/hard standing
f) SHDC Prosperity Fund Update (if any)
•    Cllr Penney – Planter Maintenance & War Memorial Committee
a) Update on quotes for membrane & gravel for the seating area
•    Observations following asset inspections

7.    Correspondence Received:
•    Email from parishioner asking for consideration of a Defibrillator to be installed at the church/school end of Fleet.
•    Email from parishioner asking is we can approach SHDC again to ask if redundant land in Cherry Lane can be adopted by Fleet Parish Council and used as a dog exercise area.
•    Email from Fleet Responders Group asking for a donation towards their Winter project to assist with the cost of     living. 
•    Email from SHDC regarding details of the Community Lottery 

8.    Actions List - To discuss completion of outstanding items and agree timescales – Clerk to lead
•    Request for consideration for Drop kerbs on corner of Eastgate Gdns & Eastgate and another on corner of Burgess Drive & Eastgate.
•    Public Space Protection Order – Application of PSPO to enforce dogs on leads whilst using the playing field – Review response received 

9.    Speed Watch Initiative - To review any information gathered from the interactive speed sign & Police Speed Camera – Cllr McNally to Lead
•    Update on Proposal for speed limits to be reduced and other safety management measures, Eastgate, Hall Gate & Church Lane 
•    Proposal for meeting with School, residents & highways to discuss safety/parking around the school – Cllr Stockford

10.    Planning Matters - To note all Planning Applications and decisions received from SHDC since the last meeting. Cllr Donley to lead:

Applications received since last Meeting:

Decided Planning Applications by SHDC:

11.    Forward Planning & Events
•    Reminder for Cllrs to complete expressed interest working party form
•    Update on plans for annual ‘Fete’ on the Fleet Playing field on Sunday 11 June 2023 
•    Resolve on plans to take part in Spalding Flower Parade 6th May 2023
•    Feedback following yard sale – Cllr Penney to lead
•    Update on purchase/planting Oak tree near church

12.    Community Emergency Plan – Cllr Penney to lead

13.    To Note Date of Next Meeting – Monday 21st November 2022.