2022 Parish Council Meeting Agendas

Fleet Parish Council

12 December 2022

To all Members of Fleet Parish Council

You are hereby summoned to attend the Meeting of Fleet Parish Council to be held at the Community Hall, Hargate Close, Fleet on Monday 19th December 2022.  There will be a public forum prior to the Council meeting.  If there are no members of the public present, the meeting will begin at 7.00 p.m.

Should they wish to make a comment during the meeting, this will be at the Chairman’s discretion.  

There will be 10 minutes which will be set aside before the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.

Robyn Negus
Parish Clerk

AGENDA

1.   Apologies for Absence and reasons given. 

2.   Signing of the Minutes – Clerk’s notes from the meeting on 21st November 2022 to be accepted as minutes.

3.   Financial Matters:

•   Reconciliation of Bank account for November 2022
•   Budget Forecast -Considerations ahead of Precept decision in January 2023
•   Payment of Invoices: 

Cheque 200784   09/11/2022   Grants      20.00
Online Payment   10/11/2022   Miscellaneous repairs/maintenance   144.00
Online Payment   30/11/2022   Bus Shelters   85.00
Direct Debit   02/12/2022   Electricity to pavilion   12.79
Online Payment   30/11/2022   Amenity grass cutting   350.00
Online Payment   30/11/2022   Fleet Parish Summer Fete   20.00
Online Payment   07/12/2022   Playing Field grass cutting   192.56

4.   To receive reports - from:

•   Cllr P Coupland - Playing Field & Pavilion Working Party   

a) Observations following completion of Risk Assessment for Pavilion & Playing Field  

b) Update - Moles on playing field

c) Update on new fencing on playing field – if not yet completed, date to be confirmed

d) Update on action to improve football pitch on the playing field

e) Update on purchase of Sprung Donkey

f) Update on purchase of a new bench for the playing field 

g) review revised quotes for roundabout

h) Update on installation of Defibrillator to pavilion and Church end 

i) Review Tender doc in preparation for Grass cutting tenders for playing field and amenity areas

•   Grant Application Working Party in respect of Redevelopment of the Playing Field

a) Cllr Donley to provide update on land registry and planning application for Playing Field

b) Update on prices to appoint independent Civil Engineer to draw plans for required works on playing field/hard standing

c) SHDC Prosperity Fund Update (if any)

•   Planter Maintenance & War Memorial Working Party

a)   Update on quotes for labour for laying gravel and membrane to seating area in War Memorial.

•   Observations following asset inspections

5.   Correspondence Received:

•   Email form LCC confirming Order made for speed reduction to Lowgate North & Roman Bank to 40 MPH – Circulated
•   Email form Clarke Telecom re proposed plans in relation to the proposed upgrade to the existing telecommunications installation at Station Yard Fleet – Circulated 

6.   Actions List - To discuss completion of outstanding items and agree timescales – Clerk to lead

•   Update on work for Drop kerbs on corner of Eastgate Gdns & Eastgate and another on corner of Burgess Drive & Eastgate.
•   Public Space Protection Order – Application of PSPO to enforce dogs on leads whilst using the playing field – Review response received 
•   Update on removal of bollards and resurfacing work to island by school

7.   Speed Watch Initiative - To review any information gathered from the interactive speed sign & Police Speed Camera – Cllr McNally to Lead

•   To arrange cover/support for Speed Watch should Cllr McNally be unable to manage
•   Update on Proposal for speed limits to be reduced and other safety management measures, Eastgate, Hall Gate & Church Lane – Cllr Coupland

8.   Planning Matters - To note all Planning Applications and decisions received from SHDC since the last meeting. Cllr Donley to lead:

Applications received since last Meeting:

Decided Planning Applications by SHDC:

9.   Forward Planning & Events

•   Reminder for Cllrs to complete expressed interest working party form – This has been requested several times now
•   Update on plans for annual ‘Fete’ on the Fleet Playing field on Sunday 11 June 2023 
•   Update on purchase/planting Oak tree near church – Cllr Coupland 

10.   Community Emergency Plan – Cllr Penney to lead

11.   Proposed meeting dates for 2023:

Monday 16th January 2023
Monday 20th February 2023
Monday 20th March 2023
Monday 17th March 2023 * Including Annual Parish Meeting
Monday 15th May 2023 ** Annual Parish Council Meeting 
Monday 19th June 2023
Monday 17th July 2023
Monday 21st August 2023 TBC
Monday 18th September 2023
Monday 16th October 2023
Monday 20th November 2023
Monday 18th December 2023 TBC