March 2023 Agenda
Fleet Parish Council
To all Members of Fleet Parish Council
You are hereby summoned to attend the Meeting of Fleet Parish Council to be held at the Community Hall, Hargate Close, Fleet on Monday 20th March 2023, which will commence after the Annual Parish meeting scheduled for 7:00pm. The Agenda for the Meeting is set out below:
Due to the Annual Parish Meeting preceding this meeting, there will be no open public forum. Should a member of the public wish to make a comment during the meeting, this will be at the Chairman’s discretion.
There will be 10 minutes which will be set aside before the meeting to receive reports from elected members of Lincolnshire Council and South Holland District Council.
Robyn Negus
Parish Clerk
AGENDA
1. Apologies for Absence and reasons given.
2. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations in respects of pecuniary or non-pecuniary interests in Agenda items.
3. Signing of the Minutes – Clerk’s notes from the meeting on 20th February 2023 to be accepted as minutes.
4. Financial Matters:
• Reconciliation of Bank account for February 2023
• Budget Forecast
• Payment of Invoices:
|
Online Payment |
27/01/2023 |
Office supplies/stationery |
127.72 |
|
Online Payment |
30/01/2023 |
Fleet Parish Summer Fete |
25.20 |
|
Online Payment |
09/02/2023 |
Grants |
505.26 |
|
Online Payment |
09/02/2023 |
Litter Picker wage |
42.73 |
|
Online Payment |
09/02/2023 |
Clerk/RFO Salary |
458.73 |
|
Online Payment |
09/02/2023 |
Clerk - overtime contingency |
36.60 |
|
Online Payment |
09/02/2023 |
Tax/NI contributions |
166.00 |
|
Online Payment |
09/02/2023 |
Moles |
250.00 |
|
Direct Debit |
21/02/2023 |
Electricity to pavilion |
13.43 |
|
Online Payment |
23/02/2023 |
Playing Field Redevelopment |
7,681.60 |
|
Online Payment |
23/02/2023 |
Upkeep of pavilion & playing field |
1,788.43 |
|
Online Payment |
23/02/2023 |
War Memorial |
1,073.07 |
|
Online Payment |
02/03/2023 |
Upkeep of pavilion & playing field |
1,200.00 |
|
Online Payment |
10/03/2023 |
Clerk/RFO Salary |
458.73 |
|
Online Payment |
10/03/2023 |
Litter Picker wage |
42.73 |
|
Direct Debit |
21/03/2023 |
Electricity to pavilion |
11.83 |
• Request to purchase thank you gift for volunteer who delivered defibrillator training
5. To review the following policies:
• Standing Orders
• Code of Conduct
6. To receive reports - from:
• Cllr P Coupland - Playing Field & Pavilion Working Party
a) Observations following completion of Risk Assessment for Pavilion & Playing Field
b) Update - Moles on playing field
c) Update following works to improve football pitch on the playing field – proposal from walking football to move the pitch while the field repairs
• Grant Application Working Party in respect of Redevelopment of the Playing Field
a) Update on prices to appoint independent Civil Engineer to draw plans for required works on playing field/hard standing
b) SHDC Prosperity Fund – Review proposed EOI form to submit for consideration
• Planter Maintenance & War Memorial Working Party
• Observations following asset inspections
7. Correspondence Received:
• Email from representative of Fleet Community Responders:
a) to ask for consideration of financial assistance for their planned event on Monday 8th May
b) to ask for permission to third party company for entertainment
• Email from Parishioner asking if we will be decorating the parish for the Kings coronation.
• Email from LALC re Annual Subscription 23/24
• Email from LALC re Annual Training Scheme 23/24
• Email from LALC re 23/24 assistance with Parish Website
8. Actions List - To discuss completion of outstanding items and agree timescales – Clerk to lead
• Update on work for Drop kerbs on corner of Eastgate Gdns & Eastgate and another on corner of Burgess Drive & Eastgate.
• Public Space Protection Order – Application of PSPO to enforce dogs on leads whilst using the playing field – Review response received
• Update on tree works at Church End
• Update on removal of bollards and resurfacing work to island by school
9. Speed Watch Initiative - To review any information gathered from the interactive speed sign & Police Speed Camera – Cllr McNally to Lead
• Update on feedback following Proposal for speed limits to be reduced and other safety management measures, Hallgate, Church End & Church Gate – Cllr Coupland
10. Planning Matters - To note all Planning Applications and decisions received from SHDC since the last meeting. Cllr Donley to lead:
Applications received since last Meeting:
|
Date |
Reference no - Type |
Proposal |
Location |
Comments by: |
|
13/02/23 Additional Info Rcvd |
H05-1085-22 Full |
Erection of a wind fence to produce renewable energy to support the holiday lodges on the site adjacent |
Land at Lowgate Fleet |
23/02/23 |
|
02/03/23 |
H05-0198-23 Full |
Internal and external alterations to include replacement of flat roof with pitched roof addition of front door and storm porch and new external render colour |
HIGHWAY HOUSE OLD MAIN ROAD |
23/03/23 |
|
07/03/23 |
H05-0193-23 Full |
Proposed conversion of residential care home to 9 self-contained apartments. |
FIELD HOUSE RESIDENTIAL HOME OLD MAIN ROAD |
28/03/23 |
Decided Planning Applications by SHDC:
|
Date |
Reference |
Development |
Location |
Decision |
|
19/02/23 |
H05-0054-23 Conditional Compliance |
Details of soakaway system. (Condition 9 of H05-0036-22) |
The Lawns Caravan And Campsite Lowgate Road Fleet Hargate Spalding |
Approved |
|
26/02/23 |
H05-0303-22 Reserved Matters |
Residential Development of 25 Dwellings (Phase 2) - outline approval H05-0468-18 - with access via Phase 1. |
50 Fleet Road Fleet Spalding |
Approved |
|
26/02/23 |
H05-0432-22 Full |
Proposed caretaker accommodation, visitor centre & memorial |
Adj. Anglia Motel Washway Road Fleet Hargate |
Approved |
11. Forward Planning & Events
• Reminder for Cllrs to complete expressed interest working party
• Update on plans for annual ‘Fete’ on the Fleet Playing field on Sunday 11 June 2023
• Update on purchase/planting Oak tree near church – Cllr Coupland
12. To Note Date of Next Meeting – Proposal to postpone April 2023 meeting due to elections & Easter and August meeting for summer recess. Next meeting Monday 15th May 2023
Resolve to go into Closed Session to review:
13. Clerk annual salary review